In This Section
- Airfare Policy
- Car Rental Policy
- FAA Flight Delay Data
- Lodging Policy
- Other Expenses
- Private Aircraft
- Registration Fees
- Travel Policy for Remote Work
- Consolidator Tickets
- Currency Conversion
- Embassy Listings
- Export Control Rules Traveling Internationally
- Fly America Act
- Foreign Per Diem Rates by Location
- US Dept of State-Travel Info
- International Travel Policies
- International Travel Policies Students
- Study Abroad Student Policy
- Travel Regulations
- Car Rental
- Iowa City/Coralville Hotels
- Travel Agencies and Discount Airfare
- Travel Agencies
- Other Travel Services
- Travel Vendor Discounts
Need to travel or assistance with planning a trip? Please see below
Announcement: International Travel Guidelines
The landscape for international travel has changed significantly becoming highly regulated with greater potential institutional risk. This guidance aims to assist travelers in understanding developing changes, clarify existing guidelines on international travel, and provide new guidance for use of all university systems and institutional technology while overseas. Visit https://its.uiowa.edu/international-travel-guidelines
Announcement: Real ID Requirements go into Effect
On May 7, 2025, US travelers must be REAL ID compliant to board domestic flights and access certain federal facilities. Aged 18 and older need a REAL ID-compliant driver's license or another acceptable form of identification, such as a valid U.S. passport. https://www.dhs.gov/real-id Airline updates
Announcement: Traveling to the UK?
Beginning January 8, 2025, the UK will begin requiring travelers from the US, Canada and Australia complete an Electronic Travel Authorization (ETA) before traveling to or connecting through the UK. Other Europeans will need an ETA to travel to the UK starting on April 2, 2025, when the rules go fully into effect.
The ETA will be completed online and while it could only take a few hours to receive approval for entry, it may take up to 72 hours so travelers should not wait until the last minute. Once granted, ETAs are digitally linked to a traveler’s passport and allow for stays of up to six months at a time.
Travelers will need to provide:
- A valid passport
- A recent digital headshot that follows the UK's passport guidelines
- An email address
- Details of travel plans
- A valid debit or credit card to pay the application fees
An ETA costs £10 (approx. $13 USD), permits multiple journeys, and lasts for two years or until the holder’s passport expires—whichever is sooner. If travelers haven't received permission to enter before arrival, they may be fined or denied boarding.
The UK has plans to fully digitize its borders by the end of 2025. For full details, travelers can visit the official UK site at:
https://www.gov.uk/guidance/apply-for-an-electronic-travel-authorisation-eta
Announcement: New Travel Policy for Remote Workforce
See the article on remote work
The new travel policy impacting remote workforce persons to ensure we are compliant with IRS policy is available. The new policy is located in the Operations Manual under 22.1 Travel for Faculty and Staff section g.
Announcement: Protrav Mobile App
https://university-shared-services.fo.uiowa.edu/protrav-mobile-application
Announcement: Additional coverage for insurance
An outline of the coverage additions and changes can be found at insurance-plan-changes.
Announcement: National and Enterprise
The Universities Account Number was compromised by being posted on a public website with a description of the institution linked to the account and the benefits. In order to ensure the U of I was not susceptible to fraudulent rentals, travelers may be asked to present an email with their credentials in their signature, proof of the trips purpose via email, business card (old school), or a badge, etc. to identify themselves.
Announcement: Preferred Travel Vendors/Discounts
Contractors/Consultants who are contracted to provide professional services to the University of Iowa are eligible for some University travel discounts and may utilize the services of the University’s travel service providers, for more information go to: Travel Vendor Discounts
Announcement: Eastern Iowa CID Airport
Please see the following link for a possible health screening program to implement July 27th at the Cedar Rapids area airport.
CID Unveils Health Screening Program
Announcement: Current travel Guidelines
Please see the following for current travel Guidelines:
Current Trips Approved April 1-July 31, 2020
Over 3100 domestic and international trips for this time period are currently routing for approval or already approved in ProTrav. Since expenses are already reconciled to some of these trips, the trips will not be voided. Due to the Governor’s directive, travel is no longer permitted, and these trips will be marked with the following description: Trip Cancelled per Iowa Governor directive. ProTrav will send a notice automatically to the traveler and approvers noting that this change has been made to the trip.
If a trip was previously approved and falls into the categories about, you will need to resubmit your request following the instructions above for exceptions.
The Board of Regents has suspended University-sponsored international travel for 30 days effective March 5. Find additional details pertaining to this in The FAQ link.
Announcement: Eastern Iowa Airport’s cell phone waiting lot temporary move.
Read more at Eastern Iowa Airport temporary cell phone lot.
Mission Statement
The Travel office is responsible for auditing and processing all payments related to University of Iowa Business Travel. They are also available as a resource for information regarding Travel Policy and Processes.
