Supplier Resources and Requirements
It is the responsibility of vendors to be familiar with the University of Iowa's terms and conditions, policies and procedures.
Please note - Suppliers are required to register to manage their supplier records in the University’s eSupplier portal. This requirement enhances security for both parties and reduces the risk of fraud. It also provides streamlined access for suppliers to update key information.
- New to the university? Please register to do business with the University.
- Already an active supplier for the university? Please contact our supplier team at purchasing-vendor@uiowa.edu to make updates to your account and ensure user registration is completed.
- Terms and Conditions
- The standard terms and conditions apply to all RFP, RFQ and purchase orders issued through the University of Iowa.
- Standard Terms and Conditions
- Joint Regent Terms and Conditions
- FAR web site
- Purchasing Policies and Procedures
- Iowa Gift Law
- Business Associate Agreements
- Conflict of interest
- University of Iowa Hospitals and Clinics
- University of Iowa Hospital and Clinics Vendor Information
- Vendors providing services to UIHC can review information on CMS Compliance requirements at https://uihc.org/procurement-services-vendor-information
- Smoke Free Policy
- Small Business Utilization
- Trade secret affidavit process
Supplier registration and profile management questions can be directed to purchasing-vendor@uiowa.edu. Suppliers can also visit our contacts page.
Registering to do business with the University
Step One - Submit Supplier Registration Request
A.) To begin the registration process, complete an online supplier application available at Supplier Application. Instructions for registering online are available at Supplier Application Instructions.
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If you have any questions about the vendor approval process, contact purchasing-vendor@uiowa.edu.
B.) After approval of the registration, an email will be sent specifying your firm’s supplier ID and important requirements for approved suppliers. In addition, emails will be sent to all contact users that have been requested to be added during registration. The emails will include a User ID, a temporary password, and a link to the eSupplier Connection system. When new users Sign In for the first time, they will be asked to change their password and to set a forgotten password question in case they need to change their password later.
Below is a link to Sign In to eSupplier Connection as well as links for user guides to assist with using the system.
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Step Two - Contact Purchasing
If you wish to be notified for future Requests for Quotations (RFQ) in your product areas, you must register for eBid. In the eBid system, suppliers will receive notifications of available bid opportunities by email. Additionally, suppliers will respond to bids online rather than on a paper form. If you have any questions about the eBid process, see the eBid information page or contact ebid@uiowa.edu.
Step Three - Be Aware of Shipping and Billing Procedures
Lastly, when you receive an order via purchase order, you should ship the goods directly to the departmental user at the ship to address on the purchase order. Send all correspondence about payment (invoice, statement, credit memos, refunds) to:
email: acntpay@uiowa.edu or mail to:
The University of Iowa
Accounts Payable
202 PCO
Iowa City, IA 52242-2500
If you receive an order with a procurement card (credit card) number, process the billing as any other credit card transaction, but do not charge sales tax. Please include itemized pricing with the goods that are shipped.
Receive a check and unsure what it’s for?
The University Purchasing, Accounts Payable, & Travel Office prints checks ranging from medical reimbursements for patients to vendors for equipment, goods and services. Individuals or vendors that received a check from the University can view detailed payment information by accessing our eSupplier portal https://www.esupplier.uiowa.edu/psp/ps/SUPPLIER/ERP/?cmd=login.
Insurance Refunds:
- Recipient of a medical reimbursement will notice the abbreviation HBIN or PBIN on their checks. Recipients can view detailed information on their reimbursement by accessing https://www.esupplier.uiowa.edu/psp/ps/SUPPLIER/ERP/?cmd=login. If recipients have additional questions they can contact Patient Financial Services at 319-384-9715.
Vendor Payments
- Vendors who have provided goods or services to the University can access detailed check information by accessing https://www.esupplier.uiowa.edu/psp/ps/SUPPLIER/ERP/?cmd=login. If vendors have additional questions regarding their payments they can contact Purchasing, Accounts Payable & Travel at 319-335-0115.
New to eSupplier? If you are new to using eSupplier to view payment information you will need to complete a registration process. Please go to ‘Registering to do business with the University’.
Forgot your password? If you have forgotten your password please access https://www.esupplier.uiowa.edu/psp/ps/SUPPLIER/ERP/?cmd=login and select ‘Forgot your password,’ to complete password reset instructions. If you are still unable to access your account please contact purchasing-vendor@uiowa.edu for further assistance.
eBid is the University of Iowa online bidding system which eliminates traditional paper bids and replaces them with an electronic process via the internet. All suppliers interested in receiving and responding to bid opportunities for the University of Iowa must register to receive bid notifications and respond to bids. There are no fees associated with its use.
- Sign into eBid
- eBid-New Supplier Registration
- Available Bid Opportunities
- UI Facilities Bids
- Awarded Bids
- eBid Site Terms
Help Save the University Money - Pay by ACH
Utilizing ACH payment processing is more efficient for your business and better for the environment. This is required of all new vendors. Please contact our vendor team to sign up - Email: purchasing-vendor@uiowa.edu.