Doing Business with the University of Iowa
It is the responsibility of vendors to be familiar with the University of Iowa's terms and conditions, policies and procedures.
Beginning June 22nd, vendors and contractors will be required to wear face coverings (cloth covering, mask or face shield) when entering a university building, in the presence of others and in public settings where social distancing is difficult to maintain.
- Covid-19 Requirements for Suppliers
- Terms and Conditions
- Conflict of Interest | Policy for Approved Conflict of Interest Vendors
- Smoke Free Policy
- University of Iowa Hospital and Clinics Vendor Information
- Iowa Gift Law
- Small Business Utilization
- Purchasing Policies and Procedures
Step One - Submit Supplier Registration Request
A.) To begin the registration process, complete an online supplier application available at Supplier Application. Instructions for registering online are available at Supplier Application Instructions.
If you have any questions about the vendor approval process, contact email@example.com.
B.) NEW - After approval of the registration, an email will be sent specifying your firm’s supplier ID and important requirements for approved suppliers. In addition, emails will be sent to all contact users that have been requested to be added during registration. The emails will include a User ID, a temporary password, and a link to the eSupplier Connection system. When new users Sign In for the first time, they will be asked to change their password and to set a forgotten password question in case they need to change their password later.
Below is a link to Sign In to eSupplier Connection as well as links for user guides to assist with using the system.
Step Two - Contact Purchasing
If you wish to be notified for future Requests for Quotations (RFQ) in your product areas, you must register for eBid. In the eBid system, suppliers will receive notifications of available bid opportunities by email. Additionally, suppliers will respond to bids online rather than on a paper form. If you have any questions about the eBid process, see the eBid information page or contact firstname.lastname@example.org.
Step Three - Be Aware of Shipping and Billing Procedures
Lastly, when you receive an order via purchase order, you should ship the goods directly to the departmental user at the ship to address on the purchase order. Send all correspondence about payment (invoice, statement, credit memos, refunds) to:
email: email@example.com or mail to:
The University of Iowa
Iowa City, IA 52242-2500
If you receive an order with a procurement card (credit card) number, process the billing as any other credit card transaction, but do not charge sales tax. Please include itemized pricing with the goods that are shipped.
eBid is the University of Iowa online bidding system which eliminates traditional paper bids and replaces them with an electronic process via the internet. All suppliers interested in receiving and responding to bid opportunities for the University of Iowa must register to receive bid notifications and respond to bids. There are no fees associated with its use.
- Sign into eBid
- eBid-New Supplier Registration
- ebid Info and Help
- Available Bid Opportunities
- UI Facilities Bids
- Awarded Bids
- eBid Site Terms
Notice to VendorTrac Users: The VendorTrac system will be replaced by a new system, eSupplier Connection, at the end of January 2022. If you are an active user of VendorTrac, you will be sent an invitation to register for the new system. The email will come from firstname.lastname@example.org with the following subject line: University of Iowa New User Registration for eSupplier Connection. Please contact email@example.com with any questions.
VendorTrac provides online access for vendors to payment and invoice information. Vendors can attach invoice images (pdf) to their PO# in VendorTrac rather than using U.S. Mail. This online system allows you to view only your company’s information. To find out more about the VendorTrac system, contact firstname.lastname@example.org. To access VendorTrac click here.
Help Save the University Money - Pay by ACH
Utilizing ACH payment processing is more efficient for your business and better for the environment. This is required of all new vendors. Please contact our vendor team to sign up - Email: email@example.com.