Tools for Vendors

Doing Business with the University of Iowa

It is the responsibility of vendors to be familiar with the University of Iowa's terms and conditions, policies and procedures.

Beginning June 22nd, vendors and contractors will be required to wear face coverings (cloth covering, mask or face shield) when entering a university building, in the presence of others and in public settings where social distancing is difficult to maintain.

Step One - Submit Supplier Registration Request

A.) To begin the registration process, complete an online supplier application available at Supplier Application.  Instructions for registering online are available at Supplier Application Instructions.  

supplier-application-instructions
supplier-application

If you have any questions about the vendor approval process, contact purchasing-vendor@uiowa.edu.

B.) NEW  - After approval of the registration, an email will be sent specifying your firm’s supplier ID and important requirements for approved suppliers.  In addition, emails will be sent to all contact users that have been requested to be added during registration.  The emails will include a User ID, a temporary password, and a link to the eSupplier Connection system.  When new users Sign In for the first time, they will be asked to change their password and to set a forgotten password question in case they need to change their password later.

Below is a link to Sign In to eSupplier Connection as well as links for user guides to assist with using the system.

eSupplier Connection Sign On
  Instructions    
Supplier change request
Update Addresses and Contacts
Review Purchase Orders and Receipts
Review Invoices and Payments

 

 

Step Two - Contact Purchasing

If you wish to be notified for future Requests for Quotations (RFQ) in your product areas, you must register for eBid. In the eBid system, suppliers will receive notifications of available bid opportunities by email. Additionally, suppliers will respond to bids online rather than on a paper form. If you have any questions about the eBid process, see the eBid information page or contact ebid@uiowa.edu.

 

Step Three - Be Aware of Shipping and Billing Procedures

Lastly, when you receive an order via purchase order, you should ship the goods directly to the departmental user at the ship to address on the purchase order. Send all correspondence about payment (invoice, statement, credit memos, refunds) to:

email: acntpay@uiowa.edu or mail to:

The University of Iowa
Accounts Payable
202 PCO
Iowa City, IA 52242-2500

If you receive an order with a procurement card (credit card) number, process the billing as any other credit card transaction, but do not charge sales tax. Please include itemized pricing with the goods that are shipped.

eBid Logo

eBid is the University of Iowa online bidding system which eliminates traditional paper bids and replaces them with an electronic process via the internet. All suppliers interested in receiving and responding to bid opportunities for the University of Iowa must register to receive bid notifications and respond to bids. There are no fees associated with its use.



VendorTrac

VendorTrac provides online access for vendors to payment and invoice information.  Vendors can attach invoice images (pdf) to their PO# in VendorTrac rather than using U.S. Mail.  This online system allows you to view only your company’s information.  To find out more about the VendorTrac system, contact purchasing-vendor@uiowa.edu.  To access VendorTrac click here.


Help Save the University Money - Pay by ACH

Utilizing ACH payment processing is more efficient for your business and better for the environment.  This is required of all new vendors. Please contact our vendor team to sign up - Email: purchasing-vendor@uiowa.edu.